Using Microsoft Publisher is a way to create on your computer. Use it to construct visually stunning publications right from your computer’s desktop.

Although it may appear to be a complicated app at first glance, Mail Merge, Expert Effects for Texts, Patterns and Images, etc., are all incredibly simple features that can be used by everyone, including students, educators, parents, and businesses. Using Microsoft Publisher does not necessitate a background in multimedia or professional experience. Here are some of the most useful tips and shortcuts that will help users get the most out of this app while exploring and working with it.

Essential keyboard shortcuts in Publisher

When working on an output it’d be pretty much helpful to work faster if one’s aware of the basic keyboard shortcuts to some commands.To a large extent, formatting programs such as Publisher are concerned with page layout text into a readable and appealing setup. And save even more time, many page layout professionals employ keyboard shortcuts for the most common tasks. Luckily , below are some keyboard alternatives for commonly used text editing selections:

  • key Ctrl+B for bold text command
  • key Ctrl+U for underline command
  • key Ctrl+I for italic command
  • key Ctrl+= for superscript command
  • key Ctrl+Shift+= for subscript command
  • key Ctrl+Shift+K for small caps command
  • key Ctrl+Spacebar removes all style formats from the highlighted text command
  • key Ctrl+Shift+f accesses the font menu, arrow keys select, and enter changes the selected text to that font command
  • key Ctrl+Shift+P accesses the font size menu, arrow keys select size, and enter enables the change command
  • key Ctrl+Shift+> increases the font size by a half point command
  • key Ctrl+Shift+< decreases the font size by a half point command

Tweaking the Dimensions of a Page

Having to repeat your output in Publisher can be very time consuming if you don’t know how to properly resize your work. but most users don’t know is adjusting a new output or their current work is possible and this is how to do it:

STEP 1: Go to File/Page Setup and select Special Size under the ‘Choose a Publication Layout’ option

STEP 2: To select a publication size, select Custom from the drop-down list. Make sure the orientation is correct before entering the physical dimensions of your printed piece.

STEP 3: Upon completion, click ‘OK’ and you may begin designing.

Customized Positioning

Use numerical values for positioning and sizing objects in the Format—>Size and Position menu. Using this method, you can rest assured that your design will be printed exactly as you intended. It can be difficult to accurately position objects on your monitor because of the large size of the pixels it uses. You can use this method if you want your design elements to be placed precisely.

Putting Elements in Groups

It is a good idea to select all the items (while holding down the shift key, click on each one) and then use Arrange—>Group Objects or (Ctrl+Shift+G) to group them together once you have the section of your layout perfectly positioned. Locking them together will ensure that they remain in the same position. Additionally, you can easily copy and paste the group to an additional page so that it is consistent with the rest of your layout as you move through it.

Wrapping is done automatically.

Rather than pressing Enter (return) after each line, it is sufficient to press it after each paragraph. Just start typing, and Publisher will automatically wrap everything up for you. Not having to remove all those extra Enter commands later if you decide to change your type size can save a significant amount of time and frustration. A “soft return,” or Shift-Enter, can be used to cut a line’s length in half.

Recognizing the Importance of the Present

Frames and background layers are employed in Publisher. For the most part, you’ll want to keep your work in the foreground unless you want it to be a distraction. Using images or text as a background may be a good idea. What you need to know: Go To Background in View—>View Options. This will lead you back in time to the origins of the book.

Elements of Positioning and Spacing

Frames, text and images should all be aligned properly. It should be consistent throughout the entire piece. Be sure to double-check your paragraph and image spacing, as well. As a rule of thumb, all of your text should have the same spacing.


Don’t overlook correcting your spelling, punctuation, and grammar. Select Tools—>Spelling—>Check Spelling to run the spell checker. You can also check the diacritical marks accuracy by selecting Tools—>Language—>Hyphenation from the menu. It’s a good idea to get a second opinion. They may pick up on something you’ve been attempting to understand.