It is undeniable that most of us only have time to master the fundamentals of a strong software platform such as Microsoft Office 365 due to being frequently so overburdened with work.

We may be using this app on a regular basis but are we getting the most out of our subscription? Let’s then discover some recommendations to assist you in mastering Microsoft tools in the workplace.

1. Recall Delivered Emails

When you accidentally press “send” on a Disposition email, find comfort in the fact that you can always go back and reissue the email. Please keep in mind that message recall is only obtainable if you and the receiver have a Microsoft office 365 or Microsoft Exchange personal email together in the same institution. Once an email has been sent, it cannot be canceled or read back, even if you use Outlook Web Access.

Steps how to undo previously sent email messages:

  • Recall the message by selecting it from your Sent Items mailbox.
  • To access the email, simply double-click it.
  • Select Actions > Recall This Message, then Remove Unread Documents of This Email from the Email tab. If you need to send a new email because of an error, you can choose to delete the old one and utilize it with the new one.

2. To collect and store files, make use of Sharepoint!

Rather than marking supporting documentation, such as staff handbooks or security protocols, put them online in SharePoint. SharePoint is an information and application management system that makes it possible for you to work together more efficiently. On-the-spot new features and adjustments are possible for your convenient

3. Most convenient keyboard shortcuts

Isn’t it time you learned about all the Microsoft keyboard hotkeys? Dozens of keyboard shortcuts are provided by Microsoft in Windows to make your life more convenient. Microsoft’s keyboard shortcuts are extensive, but you won’t be able to remember all of them. Nonetheless, review some of them and begin using them immediately.

You’ll be amazed with how much significantly quicker your most frequently used commands will be once you’ve fully grasped these shortcut keys.

4. Illustrate your work

The file can be shared directly from the source and can be viewed or collaborated on by other members of the team. In this manner:

Choose Share from the File menu by right-clicking on a currently open document. You can also right-click or click the punctuation to select Share from the file list.

Input their e-mail contact information and click Invite People.

“Send Workbook” will open an email with the attached document, but it will not allow for active cooperation.

5. RESTORING IS BETTER THAN RECREATING

Deleted a spreadsheet, presentation, or document after spending hours working on it? To save work and effort, Microsoft Office 365 allows you to revive your most recent saved copy (and up to 25 preceding duplicates). Visualize and restore documents in SharePoint or OneDrive by choosing View from the File menu. Previous versions of the content can be retrieved if absolutely required.

6. “TELL ME”

If you find yourself having some difficulties and looking for the right solution to it is taking up a lot of your time, then the “TELL ME” feature is the way to go. It will allow you to type words or phrases that will direct you to a command that will be executed right away.

From the navigation bar, select Tell me and type whatever command you want. A dropdown option may appear then click on your desired option.

See for yourself how it works.

7.Focused Inbox

Using Focused inbox is perhaps the best way to classify your inbox. It will be of great help in keeping the important messages in front, so that handling your email will be far easier than ever.

Your emails will then be categorized into two categories: Focused and Other. Those that are important will be saved in the focused folder while the rest will then be taken into the other folder. If you would like to transfer emails, all you would have to do is to right-click on a message then choose either “Move to Focused” or “Move to Other”.

8. Templafy

Give your papers a uniform look and consistent feel by using Templafy’s document creation tool. Templafy interacts with Microsoft apps, guaranteeing standard formatting and branding that people can use

9. Onenote

Keep all your notes in one place without compromising your ability to write with a pen, save links, store images, and drawings. It contains an infinite number of editable pages and components that may be shared to serve as a useful co-authoring tool.

10. Smart Lookup

In case you need to double-check terms, facts, and contexts, then you may rely on Smart Lookup. Stay focused on your job and let it assist you in swiftly discovering the info you need.

STEP 1: To begin, turn on the Smart Lookup feature:

STEP 2: Just at top of the page, select Tell me then input Smart Lookup.

STEP 3: Select a word or phrase, right-click, and select Smart Lookup.

6. Recall Delivered Emails

When you accidentally press “send” on a Disposition email, find comfort in the fact that you can always go back and reissue the email.

Please keep in mind that message recall is only obtainable if you and the receiver have a Microsoft office 365 or Microsoft Exchange personal email together in the same institution. Once an email has been sent, it cannot be canceled or read back, even if you use Outlook Web Access.

Steps how to undo previously sent email messages:

  • Recall the message by selecting it from your Sent Items mailbox.
  • To access the email, simply double-click it.
  • Select Actions > Recall This Message, then Remove Unread Documents of This Email from the Email tab. If you need to send a new email because of an error, you can choose to delete the old one and utilize it with the new one.

7. To collect and store files, make use of Sharepoint!

Rather than marking supporting documentation, such as staff handbooks or security protocols, put them online in SharePoint. SharePoint is an information and application management system that makes it possible for you to work together more efficiently. On-the-spot new features and adjustments are possible for your convenient

8. Most convenient keyboard shortcuts

Isn’t it time you learned about all the Microsoft keyboard hotkeys? Dozens of keyboard shortcuts are provided by Microsoft in Windows to make your life more convenient. Microsoft’s keyboard shortcuts are extensive, but you won’t be able to remember all of them. Nonetheless, review some of them and begin using them immediately.

You’ll be amazed with how much significantly quicker your most frequently used commands will be once you’ve fully grasped these shortcut keys.

9. Illustrate your work

The file can be shared directly from the source and can be viewed or collaborated on by other members of the team. In this manner:

Choose Share from the File menu by right-clicking on a currently open document. You can also right-click or click the punctuation to select Share from the file list.

Input their e-mail contact information and click Invite People.

“Send Workbook” will open an email with the attached document, but it will not allow for active cooperation.

10. RESTORING IS BETTER THAN RECREATING

Deleted a spreadsheet, presentation, or document after spending hours working on it? To save work and effort, Microsoft Office 365 allows you to revive your most recent saved copy (and up to 25 preceding duplicates). Visualize and restore documents in SharePoint or OneDrive by choosing View from the File menu. Previous versions of the content can be retrieved if absolutely required.